Event Information & Protocols
Registration Process
When submitting a registration form to attend a Muster, Tagalong, Holiday or Long Paddock
Drive, you are agreeing to
· You have reviewed the itinerary, considered both you and your partners health and medical needs and you’re confirming the rig and vehicle being taken on the event is suitably equipped.
· You’ve read and understand the 'Long Paddock Drive & Tagalong Guidelines' and 'Code of Conduct' and will comply
· Agreeing your medical and pharmaceutical needs are your personal responsibility and not that of RRVC Club organisers
· Paying Friday Sizzle, other planned meal costs if I cancel within 72 hours of the event.
· Paying site and event costs the Club must pay on your behalf, if you do not attend
· Complying with the Club rule regarding wearing and openly displaying your name badge at happy hour and planned events
· Being aware
o the Club reserves and confirms LPD & Tagalong, Holiday and Muster location/s in good faith, however, restrictions and local government governance may dictate a change to location and/or caravan park or showground/other.
o in the event of cancellation, some caravan parks may not return deposits or may only offer a credit or may retain more than the first nights deposit.
o refund conditions may state it's your risk when booking
o the Club is unable to guarantee that any money paid to any organisation on your behalf will be refunded nor is the Club liable for any losses incurred.
o the Club recommends Travel Insurance and RACQ Ultimate insurance coverage
o UHF radio with long range and flexible aerials are Mandatory on all Long Paddock Drives and Tagalongs.
o Additional fuel and water may be mandatory on certain trips
o Bull Bars are always highly recommended and in fact animal impact has occurred on all previous trips
o Personal EPIRB maybe recommended
o Additional wheels and tyres maybe recommended
o The Requirement for catching grey water from your caravan is becoming more prevalent. Please investigate if your caravan is equipped with a grey water tank, if not look in to a portable method of containment.
· Awareness pets are not allowed in State and National Parks and are therefore unable to attend tagalongs and long paddock drives. If able to attend the website will detail.
Showground, Campground or Caravan Park Bookings
When a caravan park requires payment up front, you submit a Registration Form First, then contact the caravan park and make the payment.
The Muster, LPD, Tagalong and Event Coordinator will make your reservations. You do not need to contact the Caravan Park / Organisation to book in unless specifically requested to do so by the coordinator.
Fees normally get paid into the Club Bank Account however, you can pay them at a Muster on Friday evening. Paying at a Muster requires exact amount of cash.
Long Paddock Drive, Tagalong & Holiday Events
A Long Paddock Drive, Tagalong and/or Holiday could be all bitumen, part bitumen / part off road or all off road
The LPD and Tagalong encompasses planned itineraries, pre-booked, negotiated discounted accommodation, events and tours.
Expressions of Interest
Members thinking of attending may register an Expression of Interest. Expressions of Interest are not binding, rather, they assist organisers with indicative numbers so discounts and arrangements maybe gained from organisations and accommodation businesses.
Expressions of Interests must be submitted on the Trip's Jotform Registration Form. You are updated with preparatory information and you have the opportunity to formally register when the first scheduled payment is called.
Formal Registration Process
When organisers have completed the event negotiations, a schedule of fees will be advertised and a date for the first payment. The first payment confirms your attendance on the event and are recorded in received order. Once the event capacity is reached, a waiting list for cancellations becomes operational. The Club will confirm numbers with the organisation at time of the first scheduled payment. Late registrations cannot be guaranteed a site.
Support Crew
From 2023, these events may or not have support crew with members required to travel independently or with friends from one location to another. Event webpage will detail whether a support crew is attending or not.
Holidays do not have support crew.
If no support crew is attending, an Indicative itinerary and information will be advertised but adhering to locations on the itinerary is a personal responsibility.
